The Mills Fabrica

Finance & Operations Assistant (London-based)

Posted on: 16 November 2021

Company Overview

The Mills Fabrica is driving sustainable innovations through our business incubator, investment fund and coworking space along with our innovation gallery and concept store called Fabrica X. With locations in Hong Kong and London, and supporting startups globally, our initial focus is on the fashion and food industries. Join us now on our mission to create a better future for our planet!

The role

As Finance and Operations Assistant, you will be instrumental in ensuring the smooth running of our business, from managing finance to HR and administrative systems.



  • Processing monthly invoices for suppliers and reimbursement of team expenses
  • Monthly bank reconciliation
  • Creating and issuing invoices to members and external parties
  • Maintaining and managing the company’s databases, for suppliers and invoices
  • Ownership of our coworking space management system, including conducting revenue and tenancy occupancy reports for senior leadership


  • Maintain our master database – the company’s single source of truth including details of our growing UK network; from company information to meeting notes and follow-ups
  • Collating and coordinating weekly and monthly summary slides for company-wide team meetings between London and Hong Kong
  • Assisting with HR and other administrative tasks

Events and Research

  • Event coordination – assistance with events, from planning and organisation right down to execution including content creation, liaising with speakers and VIPs, distributing invitations to guests, managing RSVPs and other event logistics
  • Startups research – ongoing research into cutting edge startups in UK and Europe within fashion and food industries for potential incubation and investment through various platforms and databases (Crunchbase, Pitchbook), outreach and arranging meetings with the most promising startups


  • Experience in finance and/or operations related-role
  • Highly organised i.e. maintaining databases
  • Excellent communication and coordination skills, you’ll be liaising with all departments of the business across our London and Hong Kong offices
  • Strong execution of tasks and resolving problems swiftly
  • Ideally some experience in event coordination and support

*If you’re interested, please submit your CV to london@themillsfabrica.com

Company Overview:

About The Mills Fabrica

The Mills Fabrica is an innovation platform dedicated to supporting techstyle and agritech companies transition to a more sustainable future through innovations and collaborations. Officially launched in Hong Kong in December 2018, The Mills is a landmark revitalization project by the Nan Fung Group, transforming their old textile factories into a new heritage, experiential retail and innovation centre. With its business incubator, investment fund, spaces in Hong Kong and London, and community-building initiatives, The Mills Fabrica aims to create success stories of collaborations between innovators, entrepreneurs, organisations and corporates, that together, will drive positive change for future generations.

Nan Fung Group  

Nan Fung Development Limited is a subsidiary of Nan Fung Group, one of the largest privately-held conglomerates in Hong Kong with global interests in real estate development and investment and holds a well-diversified, substantial financial investment portfolio.  The Group was founded in 1954 and has a track record spanning over 50 years with over 165 projects including residential, commercial and industrial buildings.  The Group also strategically focuses on first-tier cities in Mainland China and recognises attractive opportunities for development and investment overseas, including New York and London. 

In recent years, the Group expanded its investment focus on ICE (Innovation, Creativity and Entrepreneurship), exemplified by its signature project, The Mills, a revitalization of its legacy yarn factories into a hub promoting techstyle (intersection of technology and lifestyle) and an integrated destination housing an experiential shop floor, startup incubator and interactive gallery.  The Group also made significant progress in investments related to life sciences globally via Pivotal Life Sciences; and in Mainland China via an affiliate, New Frontier, which focuses on healthcare, elderly care, education and new technology.

Official Website: https://www.themillsfabrica.com/

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