Posted on: 09 January 2026
The Mills Fabrica is a global platform dedicated to supporting start-ups innovating for sustainability and social impact within the techstyle and agrifood industries. Based in London and Hong Kong, The Mills Fabrica comprises an investment fund, co-working spaces, Fabrica X (innovation gallery & store), impact initiatives and partnerships. The Mills Fabrica is actively working to foster an ecosystem of innovators, who are committed to driving positive change for the planet. Through our holistic approach, we hope to catalyse the fundamental change needed to ensure a just and sustainable world for all.
Position: Full-time
Hours: 8am – 5pm / 9am–6pm, Monday to Friday, onsite (including a one-hour lunch break). The role requires a degree of flexibility, as working hours may vary occasionally to support on-site events.
Location: 36–40 York Way, King’s Cross, N1 9AB. This is an in-office role based on the ground floor front desk, with responsibility for providing cover for other front desk areas as required.
Start Date: ASAP
Please send your Cover Letter and Resume to: hello@themillsfabrica.com
About the role:
The Membership & Administration Assistant serves as the first point of contact for all visitors at The Mills Fabrica, delivering a warm welcome while supporting daily operations and providing essential administrative support. This role reports to the Membership Manager and Head of Europe.
Key Responsibilities Include, but are not limited to:
- Ensuring every guest that walks through the doors feels welcome and is greeted upon arrival.
- Handling impromptu visits from partners and potential collaborators, pointing into the right direction based on the needs of their visit.
- As the first point of contact, be able to represent The Mills Fabrica business to all guests.
- Liaising with all office and hot desk tenants, ensuring their welfare and that they receive the best support.
- Support the wider team with delivery of events, setup, and on-the-day coordination, with flexibility to assist outside of specified working hours when necessary.
- Supporting memberships team with the daily operations of the entire coworking space.
- Providing administrative support to the memberships & operations team.
- Diary management for the Head of Europe.
- Manage The Mills Fabrica’s database of industry contacts.
- Organisation of internal team activities and socials.
- Act as a key liaison between the UK team and the Hong Kong team to coordinate and deliver whole-team meetings
- Maintain shared spaces by refilling pantry items and supporting general housekeeping standards.
- Act as the eyes and ears of the space by spotting and reporting faults or maintenance issues to the Facilities team.
Ideal candidate:
- Bachelor’s degree or minimum of three years work experience.
- Preferred previous experience in an PA / office management role.
- Excellent written and verbal communication skills.
- Has a positive attitude, ability to problem-solve and strong organisational skills.
- Proficiency with PowerPoint, Excel and Google Sheets.
- Ability to build rapport with visitors, partners and members.
- Passionate about emerging innovative knowledge within the textiles/fashion and agri-food industry.
- Previous experience in Coworking spaces desirable but not essential